Terms and conditions of entry
Rules of the race
The 2025 Clacton Seafront 10K is organised and administered by The Community Seafront Runners whose registered office is at 177 Coppins Road, CO15 3LB (“we” or “us” expressions includes our employees, event officials, authorised agents, sub-contractors or volunteers).
Event Date
The event date is 19th October 2025.
Closing Date for entries
Closing date for entries is 12 October 2025 or when the entry limit has been reached.
Age
Entrants must be aged at least 15 years of age on the day of the event.
Personal health and fitness
You understand that participating in this event is potentially hazardous, and you should not enter and participate unless you are medically able and properly trained. We recommend that you consult your doctor prior to undertaking training for a 10K. It is your responsibility to make sure you are medically fit and capable of running a 10K. We reserve the right, in our absolute discretion, to stop any runner from taking part if we deem him or her unfit to run, including mid-race removal from the course where necessary.
Medical treatment while attending the Clacton Seafront 10K
By entering this event, you are confirming that should you require any medical treatments during your attendance at the event, whether before, during or after the actual run, they may be administered by the events’ official medically qualified personnel.
Race Number Transfers
You must not under any circumstances give your race number to anyone else. Amongst other potential problems, doing so may cause problems of identification for the event medical services in the case of any accident or injury. Any attempt to do so will result in immediate disqualification of the individual(s) concerned and ejection from the event. You also agree for your personal data to be shared with the medical personnel. It is a condition of the race that you write any medical conditions we should be aware of on the rear of your race number. The event organisers hold a record of all participants, you agree for this data to be shared with relevant health authorities if we are required to do so.
Race Numbers
All runners are required to complete emergency contact and medical information details on the back of their race number. Please complete the relevant medical details on the back of the race number if you have any medical condition or are taking any medication(s).
Refunds/Cancellation/Deferral
In all circumstances no refunds are given. We are unable to offer refunds if you change your mind, book a holiday, injure yourself, you are unable to attend because you decide to attend another event/arrangement or for any other reason. This applies also if the race has to be cancelled or postponed due to circumstances outside our control. Regrettably, we cannot offer deferrals once paid. We reserve the right to refuse or cancel applications, including duplicate applications, or alter the date of the event, the course route or distance.
Duplicate entries
Duplicate entries made in genuine error will be refunded in full.
Bikes, stilts, roller skates, skate boards, buggies, etc.
Participants are not permitted to use any of the above or similar in the event and those attempting to do so will be prohibited from starting and may be forcibly removed from the course mid-race where necessary. Likewise, anyone attempting to start or join the race in any outfit that we, in our absolute discretion, deem unsuitable and/or dangerous to other competitors or spectators, will not be allowed to start the event or, if on the course, may be forcibly removed from the event
Wheelchairs
Unfortunately, the course is not suitable for wheelchairs.
Animals
Animals will not be permitted on the Clacton Seafront 10K course. We are unable to allow guide dogs on the course but can offer a free place to guide runners. Email us at contact@clactonseafront10k.co.uk
Travelling to the event
By signing up to take part in this event you accept complete responsibility for any injury or accident which may occur while you are travelling to or from the event, during the event, or while on the premises of the event save to the extent any injury or accident which is caused by our negligence.
Race ejection
We reserve the right, in our absolute discretion, to refuse to allow you to participate in the event either at the start or to continue participation at any point along the route of the event, should you be deemed to behave inappropriately or give cause for concern that your continued participation may cause offence or injury to yourself, any spectators or other competitors. This includes the wearing of any clothing or visual messages that may cause offence. Failure to comply with any instruction from race officials and marshals will result in ejection from the race and may also result in you being reported to the police.
Your personal data: Collection, use and retention of information
The Clacton Seafront 10K is the data controller for the Event. You acknowledge that the Event Organiser collects personal data from you when you submit your online registration form to take part in The Clacton Seafront 10K. The Event Organiser shall share personal data as is Necessary in the administration and organisation of the Event and future events. The Event Organiser securely stores and manages your personal data. Your data is hosted on servers in the UK and no data passes outside of the UK.
Your personal information will only be used by us and any appointed third parties for purposes in connection with the event and any subsequent events that we may organise or administer.
We will process and share your personal data for the following purposes:
– to send you information about the event, including health and safety information,
– to monitor, develop and improve the services we provide to you and/or your experience of the website,
– to comply with our statutory and regulatory obligations or as required by law.
By third parties, we refer to partners that are essential to the organisation of the event, including without limitation, our timing supplier who manages the race results, our medical supplier who may require access to your information should you require medical assistance during the event, and race photographers. By entering the event you grant full and irrevocable permission for us to pass any medical details you have given us to the medical teams operating on the day of the event.
After race day we will discard information we hold about you which is no longer required unless a longer or shorter retention period is required by law, is necessary during legal proceedings or is otherwise needed for a particular purpose under applicable law. We will however retain your name, email address and the race year you entered should we need to contact you regarding a previous event, and to inform you of new Clacton Seafront 10K events and will discard all information held after five race years. We will also keep your personal information for two years from your last interaction with us, such as the date of request for a registration to be deleted, your last purchase of race entry, or in some other way that you contacted or interacted with us.
The following are examples to illustrate how we keep your personal information for as long as necessary for a particular purpose:
– we may keep your personal information collected during a purchase for as long as required by tax laws
– we may keep your personal information for a shorter period if you ask us to delete your personal information. In such a case we will aim to delete your personal information within a maximum period of one month from the date of the request.
To opt-out of receiving any communications from a third party, you will need to contact the applicable third party. The Event Organiser is not responsible for the communications or the content of any communications you receive from any such third party.
A participant may obtain a copy of his or her personal data which is held by the Event Organiser by contacting the Event Organiser by email at contact@clactonseafront10k.co.uk
Use of image
By taking part in the event you grant full and irrevocable permission to us, as organisers of The Clacton Seafront 10K, and any third parties authorised by us to use any photographs, videotapes, motion pictures, website images, recordings or any other record of this event that may include your image.
Cancellation of the event
We reserve the right, in our absolute discretion, to cancel, delay or postpone the event due to unforeseen or unavoidable circumstances out of our reasonable control. In such cases, we will endeavour to inform participants as quickly as possible. Where the event has to be cancelled, delayed or postponed due to circumstances outside of our reasonable control (including for the avoidance of doubt due to adverse weather conditions or because of instructions from the emergency services) we shall not be liable for any inconvenience, expenses, costs, losses or damages suffered by participants. Where the event has to be cancelled, delayed or postponed due to circumstances that were within our reasonable control, our entire liability in respect of any inconvenience, expenses, costs, losses or damages suffered by you as a result will be limited to the entry price you have paid to take part in the event.
Disclaimer
Participation in the event is entirely at your own risk and by entering the event participants acknowledge that we shall not be liable for death, injury, loss or damage arising from participation in the event save to the extent that it is caused by our negligence. I understand that participating in this event is potentially hazardous, and that I should not enter and participate unless I am medically able and properly trained. In consideration of the acceptance of this entry, I assume full and complete responsibility for any injury or accident which may occur while I am travelling to or from the event, during the event, or while I am on the premises of the event. I also am aware of and assume all risks associated with participating in this event, including but not limited to falls, contact with other participants, effect of weather, traffic, and conditions of the road. I, for myself and my heirs and executors, hereby waive, release and forever discharge the event organisers, sponsors, promoters and each of their agents, representatives, successors and assigns, and all other persons associated with the event, for all my liabilities, claims, actions, or damages that I may have against them arising out of or in any way connected with my participation in this event. I understand that this waiver includes any claims, whether caused by negligence, the action or inaction of any of the above parties, or otherwise. I hereby grant full permission to any and all of the above parties to use any photographs, videotapes, motion pictures, website images, recordings or any other record of this event.
